Kajabi to GoHighLevel Migration: The Best 2026 Guide

A Kajabi to GoHighLevel migration is one of the most common moves in the course world right now.

Creators love what Kajabi does for courses, but they get tired of paying for a second tool to handle calls, texts, pipelines and client work.

The good news is that a Kajabi to GoHighLevel migration is easier than it used to be. HighLevel now ships a built in Kajabi importer that pulls your published courses across for you.

The rest of the move is manual, and that part is where most people get stuck.

This guide walks through the whole Kajabi to GoHighLevel migration in plain words. What moves by itself, what you have to rebuild, how long it takes, and the mistakes that cost people money.

Why Do Creators Choose A Kajabi To GoHighLevel Migration?

Kajabi is a strong course platform, so a Kajabi to GoHighLevel migration is rarely about quality. The problem is that Kajabi stops at courses and email.

Once your business grows past selling a course, you start needing a real CRM. You need a pipeline for coaching applications. You need SMS reminders so people show up to calls. You need a calendar that books straight into a workflow.

You need call tracking, review requests and a place to store client conversations.

On Kajabi you add those with extra tools. On GoHighLevel they are already inside the same account.

Then there is the bill, which is what starts most Kajabi to GoHighLevel migration projects.

Kajabi lists Basic at 179 dollars a month, Growth at 249 dollars a month and Pro at 499 dollars a month, with lower rates if you pay yearly.

Each plan also carries a payment fee on top of the normal card processing when you sell through Kajabi Payments.

HighLevel lists Starter at 97 dollars a month, Unlimited at 297 dollars a month and Agency Pro at 497 dollars a month, with a 14 day free trial.

Contacts and users are unlimited on every plan, and there is no extra platform fee on your sales.

For a creator running one brand, the saving is real. For an agency running client accounts, the saving is much bigger, because Unlimited gives you unlimited sub accounts instead of one website.

What Actually Moves In A Kajabi To GoHighLevel Migration?

Set your expectations first, because a Kajabi to GoHighLevel migration is not a single button.

Here is the honest split.

Moves with the importer: published courses, lessons, videos, images and lesson text.

Moves with a file: contacts, tags, custom fields and purchase history, all through CSV.

Has to be rebuilt: offers, checkout pages, payment plans, email sequences, automations, landing pages, forms and calendars.

Cannot move at all: active card details for your existing subscribers, and live Kajabi analytics.

That last one matters most, so we will come back to it.

How Does The Kajabi Importer Inside HighLevel Work?

The easiest part of a Kajabi to GoHighLevel migration is the courses. HighLevel logs into Kajabi as a student and copies the course content out. That is why it needs a learner login rather than your admin login.

Here is the process.

1. Inside Kajabi, create a fresh learner account and give it access to every course you want to move.
2. In HighLevel, open Memberships, then Courses, then Products.
3. Click Create Product and choose Import.
4. Enter the learner email, the learner password and your Kajabi learner domain. This is the address where a student logs in, so make sure the login page loads before you start.
5. Start the import and leave the window open. You can switch tabs, but closing the window stops the job.
6. Use the refresh button to see the true status instead of trusting the first screen.

The importer has improved over the last year. It now opens content hidden behind show more buttons, finds lessons nested inside collapsed categories, and handles large courses more reliably than it did at launch.

Two tips save a lot of pain. Turn off custom CSS on your Kajabi theme before you import, because heavy theme code confuses the scraper. And run the import at a quiet hour, since the learner session is live while it works.

What Does The Importer Leave Behind?

In a Kajabi to GoHighLevel migration the importer copies content, not everything.

It skips assignments, quizzes and assessments. It skips unpublished or draft lessons, so publish anything you want to keep before you run it. It does not bring student accounts or their progress across.

Plan for that. If your course has a quiz at the end of each module, write those questions down before you cancel Kajabi. Rebuilding a quiz from memory is painful.

Also check your videos after the import. If your lessons used embedded video from an outside host, the embed usually comes over as an embed rather than a stored file, so the video still depends on that old host.

How Do You Move Contacts, Tags And Buyers?

Contacts move by file, and in a Kajabi to GoHighLevel migration that file is where quality gets won or lost.

Export your people from Kajabi as a CSV. Before you import, open the file and clean it.

Fix the date columns first, because HighLevel expects dates in the YYYY MM DD pattern and a mismatched date column is the top reason imports fail.

Then decide how tags should map. Kajabi tags often carry offer names and automation triggers mixed together. Take the chance to simplify.

A tag such as buyer plus a tag for the product name is usually cleaner than twenty tags nobody remembers creating.

Import into HighLevel, map each column by hand, and run a test import of 20 rows first. Check those 20 records before you push the whole list.

How Do You Rebuild Offers, Checkouts And Payments?

This is the part of a Kajabi to GoHighLevel migration people underestimate.

Your Kajabi offers do not move. You rebuild them in HighLevel as products and order forms, connect Stripe, and recreate any payment plan or trial you were running.

The bigger issue is your existing subscribers. Card details live with your payment processor, not with Kajabi, so if Kajabi and HighLevel both connect to the same Stripe account you are in a good position.

If your subscriptions were running through Kajabi Payments, those cards do not follow you, and your members will have to enter their card again on the new checkout.

Never surprise people with that. Email your members first, tell them what is changing, give them a deadline and a direct link, and offer a small bonus for moving early.

A quiet switch that breaks billing costs far more than the software ever did.

Run both platforms side by side for at least one full billing cycle so nobody loses access mid month.

What Happens To Your Emails And Automations?

In a Kajabi to GoHighLevel migration, email sequences and automations are rebuilt, not imported.

Start by listing every Kajabi automation on one page. Most creators find that half of them are dead. Only rebuild the ones that still earn.

Then rebuild each one as a HighLevel workflow. Take screenshots of your Kajabi sequences before you cancel, because once the account closes you cannot get the copy back.

While you rebuild, warm your sending domain up. A brand new domain that suddenly sends to 20,000 people lands in spam. Send to your most active people first for a week or two, then widen it.

If you would rather not rebuild all of this by hand, this is exactly the work covered by our GoHighLevel migration services.

How Long Does A Kajabi To GoHighLevel Migration Take?

For a single creator with two or three courses and a clean list, a Kajabi to GoHighLevel migration takes one to two weeks of real work.

A rough shape looks like this. Two days to audit and export. Two days for the course import and clean up. Two days for contacts, tags and custom fields. Three to five days to rebuild offers, checkouts, emails and calendars.

Then one full billing cycle running both platforms while you watch payments land.

For a bigger business with many offers, a members community and heavy automation, three to four weeks is more realistic.

Rushing the payment stage is the only true deadline. Everything else can be finished after launch.

Which Mistakes Break A Kajabi To GoHighLevel Migration?

These come up in almost every rescue job.

• Cancelling Kajabi before the new checkout has taken a real payment.
• Importing courses that were still in draft, then wondering why lessons are missing.
• Skipping the date format fix and importing thousands of broken records.
• Forgetting quizzes and assignments until after the old account closed.
• Blasting the full list from a cold domain on day one.
• Rebuilding every old automation instead of only the ones that still work.
• Not telling members that they need to re enter card details.

Should You Use A Snapshot To Speed This Up?

If you run more than one brand, or you handle a Kajabi to GoHighLevel migration for clients, build the new setup once and save it as a snapshot.

A snapshot stores your workflows, funnels, pipelines, calendars, forms, email templates and custom fields, so the next account starts finished instead of empty. It does not carry contacts or conversation history, which is exactly what you want for a template.

That is the difference between a one time project and a repeatable service. You can see how we structure them on our GoHighLevel snapshots page.

Final Thoughts On Moving From Kajabi To GoHighLevel

A Kajabi to GoHighLevel migration is very doable if you treat it as two jobs instead of one. The course content is the easy job, and the importer does most of it.

The money side is the real job, and it needs a plan, a warning email and an overlap period.

A Kajabi to GoHighLevel migration works in this order. Move the content, clean the list, rebuild the checkout, tell your members, then switch. Do it in that order and you keep your revenue while you cut your monthly bill.

If you are weighing other platforms too, our guides on HubSpot to GoHighLevel migration, ActiveCampaign to GoHighLevel migration and Mailchimp to GoHighLevel migration follow the same structure.

You can also start a 14 day HighLevel trial and build the new setup in parallel before you cancel anything.

Sources: HighLevel Kajabi Importer documentation, Kajabi pricing and HighLevel pricing.